3 Simple Tips for Highly Effective Email Organization

In this day and age, we tend to let our emails control us instead of us controlling our emails. Here are 3 tips to relieve you get your email back under control. 1. Folders - folders allow us to organize our email for easy finding. My Inbox is broken down into the following categories: Doing - In this category are all my client folders. Growing - this is where I store marketing material and continuing education. The most essential folder I have here is for all my newsletters. This pathway I can go in when I have a rare minutes and catch up on reading. Needs Action - I have this broken down into 7 days of the week. Emails needing action are dragged into the appropriate day for me to business on. 2. Create Rules - the day I learned this trick was the day I saved so much hour sorting emails! Creating rules directs Outlook to sort your email for you. Almost everything I receive is place up on a rule to go into a folder. There are two ways to create a rule: Equitable click on th
e email. Scroll down and click Create Rule. There are many ways you can choose to create the rule. Select the one that works best for your email. Click ok. I always check the succeeding box to run the rule on all the email in my inbox. It will automatically sort into the designated folder. The second road to create a rule is to click Tools on the Taskbar. Select Rules and Alerts. This brings up the manage rules box. Here you can create rules, delete rules, move to virgin folders etc. 3. Timers - Contrary to popular belief, you do NOT have to have your email running continuously. I have mine allot to run every 20 minutes in that my business is highly email based. If yours is not so much focused on business, you can establish your timer to run with longer intervals, or turn it off completely and manually run your email during your fix email time. Many community find it best to run email in the morning, approximately noon and then in the evening. If you are not constantly
distracted by email you are much more productive! To modify your timer: Click Tools and then Options. Click the second tab that says Packages Setup Under Correspondence Setup, click the box that says Send/Receive. Go to Settings for party "All Accounts" The second box is the one to replace your timer. Either locate it for the date interval you want, or uncheck it to manually run your email yourself. Full text: http://computerandtechnologies.com/email/news_2008-08-01-08-00-13-962.html